Finance

BIDNET

Vendors requesting information about bid opportunities posted on BidNet should contact the Department or Division listed in the specifications.  If no point of contact is listed, contact the Buyer at 910 938-5290.

MISSION

To manage City Funds in accordance with the Local Government Budget and Fiscal Control Act, applicable State and Federal regulations, and sound principles of accounting and cash management.

The Finance department is a service department that provides cash and asset management, accounts payable and purchasing, customer billing and collections, contract review and grant monitoring, and budgeting services to the City.  Finance is responsible for administering the City's financial policies and procedures, and preparing and monitoring the annual operating budget and Capital Improvement Program.

The department is composed of Administration, the Accounting Division and the Utilities Billing Division. The Finance Director also oversees the City’s Fleet Maintenance and Metering functions.

DIVISIONS:

Administration

The Administration Division provides leadership for the variety of responsibilities assigned to the Finance Department.  This division maintains City financial records in accordance with North Carolina General Statutes and generally accepted principles of governmental accounting (GAAP).  The division monitors the City’s Capital Improvement Program.

Accounting

The Accounting Division's activities include all payroll-related functions and accounts payable activities, to include processing vendor applications, managing the procurement of all City commodities, processing travel requests, and managing the City’s procurement card program.  The division ensures that all City departments adhere to purchasing policies and procedures.

The division also maintains records of fixed assets; handles the sale of surplus property through public auction; and implements and monitors special financial arrangements such as the City's self-insurance program, pension obligation financing, and installment purchase financing.  This division is also responsible for the City’s investment and treasury management, fiscal grant management, and production of the annual budget and Comprehensive Annual Financial Report (CAFR) .

Utilities Billing

The Utilities Billing Division manages the billing, collection, and associated customer service functions of sanitation, water and sewer utility, and stormwater fee payments.  This division coordinates with the Metering division to process new service requests, cut-offs, and reconnections.  The division also manages accounts receivable, collection and issuance of business licenses, and debt collection.  Division staff serve as a central clearinghouse for common questions asked by local citizens.

Fleet Maintenance

The Fleet Maintenance Division manages the City’s fleet of vehicles and rolling equipment.  This includes providing maintenance and repair services, managing the gas/diesel fuel system, and maintaining an inventory of repair parts.

Metering

The Metering Division collects the information needed to process utility bills for water and sewer services.  The Division uses an automated meter readiing system for many of the meters, which allows them to be read from a vehicle, thereby reducing the time needed to read all the meters.  This has allowed the Metering Division to maintain the same staffing level even while the City continues to experience significant growth. 

Capital Improvement Plan

The Capital Improvement Plan (CIP) is a five-year forecast of capital projects that is used in planning the annual budget.  Projects that have anticipated costs for FY2010 are included in the FY2010 Council-adopted budget.

Capital Improvement Plan FY2010-FY2014

Previous Years:
Capital Improvement Plan FY2008-2012
Capital Improvement Plan FY2009-2013